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Our Terms and Conditions
(Includes GDPR Best Practice)

General Terms
Quick Sale Terms
Commission Sale Terms
Privacy Policy
Marketing Policy
GDPR Policy

General Terms and Conditions

i) The Terms and Conditions apply to all business transactions carried out by Bold Registrations Limited, hereinafter referred to as the 'Company'.

ii) The person applying for the rights to display a vehicle registration mark from the Company and/or the recipient of the registration mark is hereinafter referred to as the 'Purchaser'.

1. It is the sole responsibility of the Purchaser to ensure that all the correct details are entered onto Company Internet forms and submitted or given to the Company's representative at the time of purchase. The Company's representative shall use standard phonetics to refer to combinations requested by the Purchaser.

2. Under the Distance Selling Regulations the Company must notify you that the service we provide begins as soon as the registration mark is reserved on your behalf, subsequently there is no 'cooling off period', the transaction cannot be reversed and no refund can be given.

3. Under no circumstances shall the Company be made responsible for any failed transfers or disappointments. In such cases any payment made shall be refunded in full, provided that the failure is through no fault of the Purchaser. The Company's liability is strictly limited to a full refund only. No claims for damages; interest on monies paid or any other expenses shall be entertained.

4. In the event that the Company is unable to submit the necessary paperwork to the DVLA within 12 weeks from receipt of all Purchaser documents, and provided that the Purchaser is not responsible for the failure, the Company will refund payment in full.

5. The Purchaser agrees to send the recipient vehicle documents as requested by the Company within 7 days, unless otherwise arranged and documented within our system. In the event that the recipient vehicle is not made available, the Company may elect to place the registration onto retention and in doing so any costs shall be borne by the Purchaser.

6. Retention Certificates or Certificates of Entitlement displaying the 'grantee/purchaser' as Bold Registrations Limited or the Purchaser shall be released upon receiving a signed authority to do so from the Purchaser.

7. A vehicle registered in Northern Ireland is subject to the same DVLA terms and conditions.

8. In the unlikely event that the donor vehicle fails to meet the requirements of the Department for Transport, a full refund shall be made to the Purchaser.

9. Whilst every attempt is made to ensure the fastest possible transfer, the Company cannot guarantee any specific time period for the entire transfer.

10. The Company cannot accept responsibility for delays or errors caused by the postal system, electronic mail, the Department for Transport, the DVLA, any unforeseen circumstances or any failure or delay on the part of the donor or the recipient vehicles.

11. All prices given exclude the Department for Transport transfer fee and in some instances VAT (20%), unless otherwise confirmed in writing.

12. If final payment is not honoured within 7 days from the date of purchase then the Company reserves the right to cancel this agreement. The date of purchase is indicated by the date on which the part payment was first taken. In the event that the client fails to honour the purchase the Company reserve the right to retain the part payment to cover administration and advertising costs.

13. By entering and submitting your details to us, you agree that we can, from time to time, send you information regarding our services via email, sms or phone, to stop receiving information from us you can email [email protected] at anytime including the/your details to be removed from our mailing list.

14. Acrylic number plates are the Purchaser's own responsibility and should not be manufactured or displayed until the Purchaser has received the new V5C logbook.

15. Registration numbers must be displayed correctly. To mis-space or mis-represent your letters and numbers in a way is an offence under the Road Vehicles (Registration and Licensing) Regulations 1971. Subsequently all registration marks sold by the Company are sold on the understanding that they will be displayed in accordance with Section 17 of the Road Vehicles Regulations Act 1971.

16. The Purchaser agrees to comply with the DVLA 'Cherished Transfer Scheme'.

17. In the event that the Purchaser fails to respond to Company correspondence with regards to the pending lapse of any form of certificate, the Company reserve the right to apply for an extension at our own cost, assume ownership of the mark and consider the purchase void. In such circumstances the failure to complete shall be the responsibility of the Purchaser and no refund shall be made.

18. Registration numbers cannot be used to make vehicles look younger than they actually are, this applies to all year related registration marks, not dateless marks. A Dateless mark for example ABC 123 or 123 ABC can be assigned to any age of vehicle.

19. If the registration mark you are purchasing is a previously 'un-issued number'; the assignment fee and VAT (20%)are payable at the time of purchase.

20. If the registration mark you are purchasing is a previously 'un-issued number'; the registration mark must be assigned before the expiry date. If the registration mark is not assigned within this period, the right shall lapse. The purchase price may not be refunded. If the registration mark you are purchasing is a previously 'un-issued number'; the name of the person or company in whose name the vehicle is to be registered shall be the 'nominee'. These details can be added to or changed at a later date. See Clause 16.

21. The company may agree to pay a 3rd party a commission for selling a registration mark for the company. Commission must be agreed by a director of the company. Commission will be paid on any agreed sale that is completed within 60 days of the commission agreement date or the date that the company purchased the registration mark, whichever is the latter. The sale is completed only and not before the date that full and final cleared funds have been received by the company. The agreed commission will be paid by the company to the 3rd party within 7 days of completion. It is the sole responsibility of the 3rd party to pay any tax or duties on the commission received. Commission agreement forms are available on request.

22. The company auction buying service begins upon acceptance to bid on behalf of a purchaser. The service fee is paid to the company prior to the auction and is not refundable if for any reason the purchaser changes or withdraws the agreement. If the agreed bid price is exceeded by another bidder the company service fee is refunded to the purchaser.

23. No verbal conditions or guarantees expressed or implied shall have effect on these terms and conditions unless written and signed by a director of the Company.

24. If any term, provision, covenant or condition of this agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this agreement shall remain in full force and effect and shall not be affected, impaired or invalidated.

25. These Terms and Conditions constitute the entire agreement between the parties in respect of the purchase.

26. This agreement shall be governed and constructed in accordance with English Law each party thereto submits to the jurisdiction of the English Courts.

Quick Sale Terms and Conditions

i) The person selling the registration mark shall hereafter be known as 'the Donor'.

ii) The vehicle registration number referred to on the front of the agreement shall hereafter be known as 'the Registration Mark'.

1. Payment shall be made in full after the transfer procedure has been completed and all documents have been acquired from the DVLA. Completion is indicated by notification to Bold Registrations of the replacement mark for the donor vehicle. Payment will be made upon receipt of a copy (by scan/fax or post) of your new V5C (Log Book). Where the mark is held on a certificate, payment will be made when the number has been assigned to the recipient vehicle and proof of the same has been acquired from the DVLA. It is the donor's responsibility to supply correct bank details. Bold Registrations accept no liability for payments that are lost because incorrect bank details have been supplied.

2. The donor vehicle must be both taxed and tested (where of an appropriate age) to qualify for cherished transfer *(with the exception of those which qualify under Section 8 of the Department for Transport rules, see 11). The donor shall provide Bold Registrations with necessary vehicle documents when requested. Documents should be supplied immediately to facilitate a speedy transfer but in any event no later than 7 days from the date they were first requested. The donor shall deliver his/her vehicle for inspection by the appropriate authority at the specified time if and when requested. (Details are available upon request). Bold Registrations shall be responsible for paying the appropriate transfer fees. Once this purchase has been agreed and you have signed the 'Outright Purchase Contract', Bold Registrations shall start the transfer procedure for the vehicle registration and commence marketing the number as a stock item. If the donor fails to comply with the agreement it is understood that he/she shall be liable for Bold Registrations charges which shall be 10% of the purchase price or £120 sterling, whichever is the greater amount. The agreement is deemed to be entered into at Bold Registration's premises.

3. Disclaimer. Bold Registrations will not accept liability for any losses incurred by the donor arising for delays caused by the postal system, electronic mail, the Department for Transport, the DVLA, any unforeseen circumstances or any failure to conclude the transaction in any way.

4. The Cherished Transfer Scheme enables an assigned registration number to be moved directly from one vehicle to another. Only the registered keeper of a vehicle is entitled to apply to transfer its number. Application form V317 Transfer of Registration Mark must be completed and the fee for a transfer is £80 sterling (at time of publication).

5. The Retention Scheme enables a number to be held apart from the vehicle it has been assigned to, for a 10 year period pending its re-assignment to another vehicle. Only the registered keeper of a vehicle is entitled to apply for a right of retention. Application form V317 Retention of a Vehicle Registration Mark must be completed and the application fee is £80 sterling, (at time of publication). Online Retention applications can be made in most cases. Successful applicants are issued with a V778 Retention Document, valid for 10 years, which records details of the registration number, the registered vehicle keeper (the applicant), and nominee details where supplied in the application. If, after you have received your document, you wish to add or change nominee details, you will need to apply to the DVLA, returning your document.

6. Only the registered vehicle keeper can apply to have the retained registration number assigned, and it can only be assigned to a vehicle which is registered to the registered vehicle keeper, or to the nominee shown on the retention document. In order that the number may be purchased and retained in the name of Bold Registrations you understand that additional owners shall be acquired on the V5C registration document. Obviously by retaining a copy of this contract you may confirm to future purchasers of the vehicle (if applicable) that additional owners were incurred as a result of this transfer. Only the keeper is entitled to apply for further retention or transfer of the number and hence this minor inconvenience is unavoidable.

7. You Must Check whether the registration document states that the registration number is non-transferable. If it does, then the number cannot be transferred or retained. Subsequently the registration mark does not comply with these terms and conditions. Please also ensure that the following conditions for the transfer and retention schemes can be complied with. These conditions are as follows: * Vehicles must be available for inspection. The inspection helps to verify entitlement to the registration number being transferred / retained. Both the donor (the vehicle giving up the number) and the recipient (the vehicle receiving the number) may be called for inspection. * Vehicles must be subject to MOT / HGV test. Non-testable vehicles such as agricultural tractors and milk floats, for example, are outside the scope of the schemes. Only testable vehicles can participate in transfers and retentions and valid test certificates must be sent with applications. * Vehicles must be currently licensed, or in the process of being licensed. The application will still be considered, however, where the last licence expired within six months of the date of application. If the licence has been voluntarily surrendered for refund, the six-month concession does not normally apply. 8. Replacement tax disc(s) will be issued (not after October 2014) and MOT certificates (not after March 2015) - where applicable - will be endorsed to show that the vehicle's number has changed. As of the aforementioned dates the DVLA no longer prints paper tax discs and/or MOT certificates. Registration document(s) showing the changed registration number(s) will be sent out from DVLA to the keeper(s).

IMPORTANT: DO NOT dispose of the vehicle until the application has been fully completed and you have received the amended registration document(s). If you dispose of the vehicle too soon, you may lose entitlement to the cherished mark.

REMEMBER: Once the transfer / retention has been successfully completed, tell your insurers that the vehicle's registration number has changed.

*Section 8 states that where you were the registered keeper of the vehicle at the time when the MOT was valid, you have up to six months from the expired date of the MOT provided your road tax is either valid at the time of transfer or expired naturally (i.e. was not refunded).

If you have any further queries please telephone Bold Registrations on 01543 433 455.

Commission Sale Terms and Conditions

i) The person selling the registration mark shall hereafter be known as 'the Donor'.

ii) The vehicle registration number referred to on the front of the agreement shall hereafter be known as 'the Registration Mark'.

1. Bold Registrations shall advertise and handle the entire transfer legalities and all paperwork involved in the transfer FREE OF CHARGE, provided the donor complies with his/her obligations as set out in these terms and conditions.

2. The donor may cancel this agreement at any time giving 7 days notice in writing by recorded delivery to: Bold Registrations Ltd, Ventura House, Ventura Park Road, Tamworth, B78 3HL or by electronic mail to [email protected] please note cancellations must be made prior to Bold Registrations finding a buyer for the registration mark.

3. We consider the price given to be an accurate market valuation, however, on receipt of the quotation, you may increase or reduce the price indicated and initial the amendment if you disagree with the amount shown. Subject to market conditions Bold Registrations may contact you to discuss close offers made by a third party if appropriate. Payment shall be made in full after the transfer procedure has been completed and all documents have been acquired from the DVLA. Completion is indicated by notification to Bold Registrations of the replacement mark for the donor vehicle. Payment will be made upon receipt of a copy (by scan/fax or post) of your new V5C (Log Book). Where the mark is held on a certificate, payment will be made when the number has been assigned to the recipient vehicle and proof of the same has been acquired from the DVLA.

4. The donor vehicle must be both taxed and tested (where of an appropriate age) to qualify for a cherished transfer *(with the exception of those which qualify under Section 8 of the Department for Transport rules, see 14). The donor undertakes to provide Bold Registrations with necessary vehicle documents when requested. Documents should be supplied immediately to facilitate a swift transfer but in any event no later than 7 days from the date they were first requested. The donor undertakes to deliver his/her vehicle for inspection to the appropriate authority at the specified time if and when requested. (Details are available upon request).

5. It is the responsibility of the donor to inform Bold Registrations in writing or electronic mail if the registration mark is no longer available for sale. The donor must make it known if he/she wishes to withdraw the registration mark from sale, or if the vehicle or the registration mark is sold or stolen before it is sold by Bold Registrations (recorded delivery postage is required as proof of notification). Bold Registrations must be informed of any information change to avoid showing out of date or inaccurate information. Bold Registrations strive to keep information up to date. If your registration mark is shown on the Bold Registrations website and you wish it to be removed or if you believe a registration mark on the website is sold, withdrawn or unavailable please call 01543 433 455 or email [email protected]. Disclaimer. Bold Registrations liability is limited to removing registrations from the website as soon as possible upon owner contact and ownership proof.

6. The agreement is deemed to be entered into at Bold Registration's premises.

7. Outright Cash purchases. Bold Registrations may consider an outright cash purchase for the registration mark. Usually the outright purchase price is one third of the price agreed for an agency-based sale. To discuss accurate outright purchase information please call 01543 433 455.

8. Disclaimer. Bold Registrations will not accept liability for any losses incurred by the donor arising from delays caused by the slow arrival of documents from the buyer or the failure of the buyer to conclude the transaction.

9. You Must Check whether the registration document states that the registration number is non-transferable. If it does, then the number cannot be transferred or retained. Subsequently the registration mark does not comply with these terms and conditions.

10. Please also ensure that the following conditions for the transfer and retention schemes can be complied with. These conditions are as follows:

* Vehicles must be available for inspection. The inspection helps to verify entitlement to the registration number being transferred / retained. Both the donor (the vehicle giving up the number) and the recipient (the vehicle receiving the number) may be called for inspection. * Vehicles must be subject to MOT / HGV test. Non-testable vehicles such as agricultural tractors and milk floats, for example, are outside the scope of the schemes. Only testable vehicles can participate in transfers and retentions and valid test certificates must be sent with applications. * Vehicles must be currently licensed, or be in the process of being licensed. The application will still be considered, where the last licence (tax) expired within six months of the date of application. If the licence has been voluntarily surrendered for refund, the six-month concession does not normally apply.

11. Replacement tax disc(s) will be issued (not after October 2014) and MOT certificates (not after March 2015) - where applicable - will be endorsed to show that the vehicle's number has changed. As of the aforementioned dates the DVLA no longer prints paper tax discs and/or MOT certificates. Registration document(s) showing the changed registration number(s) will be sent out from DVLA to the keeper(s).

If the donor fails to comply with the aforementioned terms and conditions it is understood that he/she shall be liable for Bold Registrations charges which shall be 10% of the acceptable full payment or £120 sterling, whichever is the greater amount.

Privacy Policy

Bold Registrations Ltd is committed to protecting your privacy. We will only use the information that we collect about you lawfully, in accordance with General Data Protection Regulation known as GDPR. This privacy policy sets out how Bold Registrations Ltd uses and protects any information that you give Bold Registrations Ltd when you use this website. Bold Registrations Ltd is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement. Bold Registrations Ltd may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective and was last updated on 19th May 2018.

Information we may collect
LAWFUL BASIS "CONSENT and LEGITIMATE INTERESTS"
Valuations:
Vehicle Registration Mark
Full Name
Postal address
Phone number(s)
Email address
Customer comments relating to the request

LAWFUL BASIS "CONSENT and LEGITIMATE INTERESTS"
Purchase enquiries:
Full Name
Postal address
Phone number(s)
Email address
Preferred payment method
Customer comments relating to the request

LAWFUL BASIS "CONSENT and LEGITIMATE INTERESTS"
Purchase or Sales Processing:
Vehicle Registration Mark
Full Name
Postal address
Phone number(s)
Email address
Bank account details or Credit/Debit card details
Customer comments relating to the request

What we do with the information we gather

We require this information to understand your needs, deal with your request and provide you with the best service we can, in particular for the following reasons:
We may use the information to provide and improve our service to you.
We may periodically send emails about new registrations, wanted registrations, special offers or other information which we think you may find interesting using the email address which you have provided.
We may contact you by email, phone, fax or email. We may use the information to customise the website according to your interests.

Security
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

How we use cookies
A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information
You may choose to restrict the collection or use of your personal information in the following ways:
Whenever you are asked to fill in a form on the website, you can click to indicate that you consent for your information to be used for the purposes of your enquiry. If you do not click the consent box you will be unable to submit your information to us.
We will not sell, distribute or lease your personal information to third parties unless we are required to do so by law.

Marketing Policy

Whenever you are asked to fill in a form on the website, you can click to indicate that you consent for your information to be used for the purposes of direct marketing. If you agree we keep your information secure in accordance with the law. We will only use your details to inform you of new registrations, wanted registrations, special offers or other information which we think you may find interesting.
We will not sell, distribute or lease your personal information to third parties unless we are required to do so by law.

GDPR Update

Bold Registrations welcome the General Data Protection Regulation (GDPR).
The GDPR was approved and adopted by the EU Parliament in April 2016. The regulation will take effect after a two year transition period and, unlike a Directive it does not require any enabling legislation to be passed by government; meaning it will be in force May 2018.
You may request details of personal information which we hold about you under the Data Protection Act 1998. If you would like a copy of the information held on you please contact us.
If you believe that any information we are holding on you is incorrect or incomplete, please contact us as soon as possible.
Data Controller, Ventura House, Ventura Park Road, Tamworth, B78 3HL or email [email protected]
We will promptly correct any information found to be incorrect.

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